Office Support Specialist

Southwest, DC

Full Time

U.S. Capitol Police (USCP)

Mid Level

Title: Office Support Specialist
Location: Hybrid – Southwest Washington, DC, 20003
Schedule: Full-time, Monday-Friday, 8:00 AM-5:00 PM
Salary: $52,000-$62,400 annually

ROLE
KMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government agencies and the communities they serve. We are hiring an Office Support Specialist to support the United States Capitol Police (USCP), Office of Information Systems (OIS), Information Resources Management Division (IRMD). In this role, you will provide day-to-day administrative and clerical support, maintain time and attendance records, coordinate access and personnel information, manage office records and supplies, and help keep IRMD operations organized and responsive.

Applications will be reviewed as they are received. Apply today!

RESPONSIBILITIES
Timekeeping, Personnel & Access Support

Serve as timekeeper for ~30 Federal employees using USCP's Infor Workforce Management (Workbrain) system
Review timecards for required information and maintain organized time and attendance records for future retrieval
Process physical door access and entry requests in support of OIS Security Managers and applicable USCP Security Service Bureau procedures
Collect and maintain current Division personnel information, including organizational charts, office phone lists, and emergency contact lists
Support the IRMD Associate Director with tracking IT equipment assignments for approximately 12 contractors
Maintain accurate administrative records and follow established USCP procedures for assigned support activities

Office Administration & Daily Operations

Provide general clerical and administrative support for USCP OIS and IRMD personnel
Receive and distribute mail, file materials, make photocopies, and complete other front-desk administrative tasks
Coordinate conference room reservations and other routine leadership administrative requests
Revise PowerPoint slides and other office materials as requested
Fulfill printing requests, including business cards and other printed materials

Records, Files & Collaboration Tools

Scan and upload materials into established SharePoint and Microsoft Teams folders
Maintain orderly electronic and physical files so information can be retrieved when needed
Use Microsoft Office applications, including Excel, Outlook, Word, and PowerPoint, to prepare and maintain routine administrative products
Use or learn Microsoft Visio, SharePoint, Microsoft 365, and Teams to support office workflows and documentation
Protect sensitive USCP information and follow applicable confidentiality and records-handling requirements

Office Supplies & Customer Support

Monitor office supply inventory and maintain appropriate stock levels
Collect, coordinate, and prepare quarterly office supply order requests based on office needs
Respond to routine staff and leadership support needs with professional customer service and timely follow-through

REQUIRED EXPERIENCE

At least 1-2 years of experience providing general administrative support
Experience performing routine clerical, records, office-support, or comparable administrative functions
Experience using Microsoft Office applications, including Excel, Outlook, Word, and PowerPoint

REQUIRED KNOWLEDGE, ABILITIES & SKILLS

Ability to maintain accurate administrative, personnel, timekeeping, and office records
Ability to organize information, manage multiple priorities, and meet routine deadlines
Customer-service skills for supporting staff, leadership, and day-to-day office requests
Working proficiency with Microsoft Office and ability to learn SharePoint, Microsoft Teams, Microsoft 365, and Visio
Ability to handle detailed administrative work with accuracy, discretion, and consistent follow-through

PREFERRED EXPERIENCE

Experience supporting a federal agency, law-enforcement organization, or comparable Government office environment
Experience with Infor Workforce Management (Workbrain) or another time and attendance system
Experience using SharePoint, Microsoft Teams, Microsoft 365, or Visio for administrative workflows
Experience coordinating access requests, equipment tracking, office supply management, or similar operational support

LOCATION

499 South Capitol Street Southwest, Washington, DC 20003

TELEWORK

Full-time onsite for the first two months; afterward, positions are generally onsite at least 2 days per week with up to 3 telework days per week, subject to USCP approval and operational needs. USCP may increase or cancel telework temporarily or permanently.

CLIENT

United States Capitol Police (USCP)

SECURITY / ACCESS

Ability to successfully complete a USCP criminal history check and fingerprinting before performing onsite work
Ability to qualify for and maintain a USCP identification/access badge for onsite duties
Ability to complete USCP building access forms and other required onboarding/access processing
Ability to protect sensitive and proprietary USCP information and comply with applicable confidentiality requirements

******************
KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Apply for this position

Required*

First Name*

Last Name*

Email Address*

Phone*

Address

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

What's your citizenship / employment eligibility?*

What's your highest level of education completed?*

Are you 18 years of age or older?*

LinkedIn Profile URL:

Are you a US citizen? This role requires citizenship since it supports the federal government.*

Are you willing to undergo a background check in accordance with federal laws/regulations?*

This position is subject to federal drug-free workplace requirements. Are you able to comply with federal regulations regarding prohibited substances regardless of state law?*

Are you able to work fully onsite in Southwest Washington, DC for the first two months, and thereafter work a hybrid schedule with a minimum of 2 onsite days per week, with the understanding that USCP may increase onsite requirements as needed?*

Do you have at least 1–2 years of experience providing general administrative support?*

Are you proficient with Microsoft Office, including Excel, Outlook, Word, and PowerPoint?*

Do you have experience performing routine clerical, records, and general office-support functions?*

What is your target salary for this job?*

What's the earliest date you can start work?*

The following questions are entirely optional.

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Gender

Race/Ethnicity

Invitation for Job Applicants to Self-Identify as a U.S. Veteran

A “disabled veteran” is one of the following:
- a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
- a person who was discharged or released from active duty because of a service-connected disability.
A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Veteran status

I IDENTIFY AS ONE OR MORE OF THE CLASSIFICATIONS OF PROTECTED VETERAN LISTED ABOVE
I AM NOT A PROTECTED VETERAN
I DON’T WISH TO ANSWER

Voluntary Self-Identification of Disability

Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 07/31/2029

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

Alcohol or other substance use disorder (not currently using drugs illegally)
Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
Blind or low vision
Cancer (past or present)
Cardiovascular or heart disease
Celiac disease
Cerebral palsy
Deaf or serious difficulty hearing
Diabetes
Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
Epilepsy or other seizure disorder
Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
Intellectual or developmental disability
Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
Missing limbs or partially missing limbs
Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
Partial or complete paralysis (any cause)
Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
Short stature (dwarfism)
Traumatic brain injury

Please check one of the boxes below:

YES, I HAVE A DISABILITY, OR HAVE HAD ONE IN THE PAST NO, I DO NOT HAVE A DISABILITY AND HAVE NOT HAD ONE IN THE PAST I DO NOT WANT TO ANSWER

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Name	Date

Human Check*

Submit Application

Thanks for visiting our Career Page. Please review our open positions and apply to the positions that match your qualifications.

Office Support Specialist

Apply for this position