Legal Administrative Specialist

Providence, RI

Full Time

Department of Justice (DOJ)

Mid Level

Title: Legal Administrative Specialist
Location: Providence, RI
Schedule: Full-time, primarily onsite Monday-Friday
Salary: $39.72–$44.81 per hour

KMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government agencies and the communities they serve. We are seeking an experiencedLegal Administrative Specialist to support the U.S. Attorney’s Office for the District of Rhode Island (USAO RI) in Providence, Rhode Island.

In this role, you will support the witness management process before, during, and after grand jury proceedings and trials, including witness appearances, travel, lodging, reimbursement, and coordination with USAO personnel and other agencies.

Applications will be reviewed as they are received. Apply today!

RESPONSIBILITIES
Witness Support

Work directly with witnesses before, during, and after grand jury proceedings and trials
Coordinate witness appearances for court, pretrial conferences, and grand jury proceedings
Provide appearance details, travel documents, instructions, and reimbursement information
Meet witnesses upon arrival, provide courtroom orientation, and accompany them to court as needed
Identify special circumstances or witness needs requiring review by an Assistant United States Attorney
Respond to witness questions regarding appearances, travel, lodging, and reimbursement

Travel and Reimbursement

Arrange witness travel and lodging in accordance with DOJ and USAO procedures
Prepare special travel authorization documents and obtain approval before making arrangements
Collect required documentation and signatures for witness reimbursement
Prepare and submit witness vouchers and related reimbursement documentation
Provide timely information on pending and completed vouchers to the payment center
Maintain required documentation and reconcile Government Travel Accounts

Administrative Support

Receive visitors and field witness calls, questions, and other inquiries
Prepare recurring documents in accordance with required styles and formats
Compose routine letters using legal procedures and fact-witness terminology
Track hearings, trial dates, grand jury proceedings, and scheduling conferences
Maintain calendars or databases of active and pending witness appearances when requested
Perform related administrative and logistical duties supporting witness management

Records Management

Establish and maintain witness files, documents, databases, and tracking records
Assemble documents and information required for witness files and retention
Maintain witness records in accordance with DOJ regulations and established procedures
Protect confidential witness and case information
Gather required documentation for travel, reimbursement, and witness files

Coordination

Confer with Assistant United States Attorneys about witness appearances and special circumstances
Coordinate with the Court, Probation, Pretrial Services, and the U.S. Marshals Service
Coordinate with investigative agencies and other Government counterparts as needed
Gather information needed to support witness appearances, travel, and reimbursements
Escalate special authorizations, unusual circumstances, and scheduling issues as appropriate

REQUIRED BACKGROUND

Excellent written and oral communication skills
Thorough knowledge of legal research tools
Demonstrated ability to review legal and non-legal documents, including motions and briefs
Ability to manage multiple priorities and consistently produce accurate work
Ability to meet established deadlines and work effectively as part of a team
Ability to interact with staff and witnesses in a professional, courteous, and tactful manner

EDUCATION

High school diploma required
Working knowledge of legal procedures and specialized fact-witness terminology

LOCATION

One Financial Plaza, 17th Floor, Providence, RI 02903

TRAVEL

Local and other pre-approved travel may be required

WORK HOURS

Core hours are 9:00 AM-5:00 PM, Monday-Friday, 40 hours per week

WORK ARRANGEMENT

Work is performed primarily onsite at the USAO District of Rhode Island

SECURITY

Must pass a National Agency Check with Inquiries (NACI) or receive an approved waiver before starting

CLIENT

U.S. Attorney’s Office, District of Rhode Island (USAO RI), Department of Justice (DOJ)

EMPLOYMENT CLASSIFICATION

Employment Classification Eligibility — Nonexempt

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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

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