Contract Specialist

Norfolk, VA

Part Time

Department of Transportation

Mid Level

ROLE
We are seeking a Contract Specialist to support the U.S. Department of Transportation’s Maritime Administration (MARAD) Office of Acquisition in Norfolk, VA. In this role, you will provide day-to-day federal contracting support across the acquisition lifecycle, helping MARAD’s ship operations and mission programs execute accurate, compliant & timely contract actions under the guidance of senior acquisition staff.

This is a part-time opportunity ideal for retired federal Contracting Officers and other experienced federal acquisition professionals.

Apply today!

RESPONSIBILITIES
I. Acquisition Planning & Pre-Award

Support acquisition activities for Maritime Administration (MARAD) contracts supporting Ready Reserve Force (RRF) vessels, training ships, and other fleet needs throughout the contract lifecycle
Assist with market research and data gathering to inform acquisition strategies, contract types, competition approaches, and schedules
Draft core acquisition documents such as Statements of Work (SOWs), Performance-based Work Statements (PWSs), and Quality Assurance Surveillance Plans (QASPs) using templates and senior staff guidance

II. Pricing & Cost Analysis

Contribute to proposal evaluations by assembling pricing data and documenting price, cost, and technical evaluation inputs for the source selection record
Maintain and update Microsoft Excel pricing workbooks using pivot tables, lookup functions, conditional formatting, and other formulas to support ship management services contracts
Build and refine spreadsheets and basic calculators that help Administrative Contracting Officers (ACOs) and Contracting Officer’s Representatives (CORs) track billing, pricing adjustments, and invoice approvals
Assist in developing Independent Government Cost Estimates (IGCEs) by collecting historical purchase information, market research, and comparable acquisition data from other agencies
III. Solicitation & Source Selection
Prepare draft sections of Requests for Quotations (RFQs), Requests for Proposals (RFPs) and combined synopsis and solicitations using approved templates and checklists
Verify inclusion of required terms and conditions and route solicitation packages for funding confirmation and legal review
Support informal and formal source selections by setting up evaluation tools, distributing proposals, tracking scores and compiling documentation for Source Selection Decision Memoranda (SSDMs)
Coordinate with evaluators and the Contracting Officer (CO) to schedule meetings, capture action items and prepare discussion materials for communications with offerors

IV. Award, Administration & Closeout

Assemble award packages for task orders, delivery orders, and stand-alone contracts, and prepare supporting COR documentation for senior review
Enter contract and modification data into the FPDS-NG and the Voice of Acquisition (VOA) system, and confirm accuracy against source documents
Prepare draft documentation for option exercises and other post-award contract modifications for review by senior acquisition staff
Track contractor performance issues, discrepancy reports, and closeout actions, and maintain related logs and e-files

V. Systems, Data & Training

Use the ESC-PRISM contract writing system to create, route, and track procurement requests, awards, and modifications under senior staff direction
Retrieve and compile acquisition data from ESC-PRISM and FPDS-NG to support reporting requirements
Maintain electronic contract files in SharePoint by ensuring documents are properly stored, labeled, and accessible
Create user-friendly spreadsheets, trackers, and basic job aids in Microsoft Word, Excel, and PowerPoint to support contracting and program staff

VI. Policy & Stakeholder Support

Follow MARAD acquisition policies, procedures, and templates, and flag inconsistencies or needed updates to senior staff
Stay current on key changes to the Federal Acquisition Regulation (FAR), Transportation Acquisition Regulation (TAR), Transportation Acquisition Manual (TAM), and related guidance as communicated by senior acquisition personnel
Participate in acquisition team meetings, take notes, and action items
Provide administrative and coordination support to senior acquisition staff

REQUIRED EXPERIENCE

At least five (5) years of operational experience in Federal Contracting

REQUIRED KNOWLEDGE, SKILLS, & ABILITIES

Knowledge of Federal contracting law, regulation, policies, and precedents, and related principles, policies, and procedures sufficient to plan, lead, review, or audit the most complex procurement functions
Knowledge of Federal and Departmental procurement regulations (e.g., FAR & TAR)
Knowledge of the regulations and techniques of source selection sufficient to conduct a selection
Skill in promoting e-commerce, and supporting the use of automated acquisition systems, and other electronic systems
Skill in Microsoft Excel/pricing
Customer service-oriented, responsive, and accessible
Strong organization and multitasking skills
Excellent professional writing skills

EDUCATION

FAC-C (Professional) or DAWIA (Professional) certification (both formerly “Level III”) required

LOCATION

Norfolk, VA, 23505

TELEWORK

Telework available

CLEARANCE

U.S. citizenship is required as it supports the U.S. federal government

CLIENT

U.S. Department of Transportation (DOT)

TRAVEL

Minimal travel may be required

WORK HOURS

Flexible days & hours

EMPLOYMENT CLASSIFICATION

Employment Classification Eligibility — Exempt

RELOCATION

Not eligible for relocation benefits

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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

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