Administrative Coordinator

Cape Canaveral, FL

Full Time

U.S. Department of the Navy

Mid Level

Title: Administrative Coordinator
Location: Cape Canaveral, FL 32930
Schedule: Full-time (40 hours/week), Monday–Friday
Pay: $31.30–$36.30/hour

ROLE
KMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government agencies and the communities they serve. We are hiring an Administrative Coordinator to support the U.S. Navy Strategic Systems Programs (SSP) at the Naval Ordnance Test Unit (NOTU) in Cape Canaveral, FL.

In this role, you will coordinate branch schedules and meetings, process Navy correspondence and travel requests, maintain official records, and support daily office and security-related administrative workflows.
Applications will be reviewed as they are received. Apply today!

RESPONSIBILITIES

Maintain branch calendars, prioritize appointments, and resolve scheduling conflicts
Arrange official travel through the Defense Travel System (DTS) under Navy and SSP procedures
Schedule meetings, reserve conference facilities, and coordinate video teleconferences
Attend meetings, prepare minutes, circulate information, and follow up on action items
Prepare form letters, memoranda, technical correspondence, and reports under Navy standards
Gather information and prepare responses to external inquiries and presentation materials
Maintain paper and electronic office files, branch records, and archival documentation
Track assigned tasks, projects, deadlines, and deliverables to support branch operations
Process incoming mail and distribute official correspondence under SSP guidelines
Coordinate with SSP personnel across branches to support consistent administrative processes
Identify administrative problems and develop practical solutions to keep workflows moving
Manage supply orders, monitor printer stations, and update office telephone rosters
Process security information under SSP procedures; support DISS visit requests when assigned
Complete required training in DTS, Records Management, Navy Correspondence, SMARTS, and SEAS

REQUIRED BACKGROUND

Associate's degree or equivalent
At least 4 years of administrative experience, including prior support to an office, SES, or executive personnel
Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel
Skill in formatting, processing, and maintaining official documents and records
Ability to coordinate appointments, maintain office calendars, and manage email correspondence
Ability to prepare accurate memoranda, reports, and business correspondence
Professional judgment, initiative, and independent decision-making
Ability to work independently and collaboratively while meeting strict deadlines

PREFERRED BACKGROUND

Bachelor's degree

SECURITY / ACCESS

Must be a U.S. citizen and able to obtain and maintain a SECRET security clearance

LOCATION

Pier Road, Cape Canaveral, FL 32930
Primarily on-site; branch schedules vary within 6:00 AM–6:00 PM ET; telework requires prior approval

******************
KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Apply for this position

Required*

First Name*

Last Name*

Email Address*

Phone*

Address

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

What's your citizenship / employment eligibility?*

What's your highest level of education completed?*

College or University*

Are you 18 years of age or older?*

Are you a US citizen? This role requires citizenship since it supports the federal government.*

Are you willing to undergo a background check in accordance with federal laws/regulations?*

This position is subject to federal drug-free workplace requirements. Are you able to comply with federal regulations regarding prohibited substances regardless of state law?*

Do you have at least 4 years of administrative experience?*

Have you previously provided administrative support to an office, Senior Executive Service (SES), or executive-level personnel?*

Do you possess an associate's degree or equivalent qualification?*

Are you able to obtain and maintain a SECRET security clearance?*

Do you have experience formatting, processing, and maintaining official documents and records?*

Are you proficient in Microsoft Office (e.g., Outlook, Word, PowerPoint & Excel)?*

Are you experienced in scheduling appointments and managing professional email correspondence?*

How many miles is your commute to Cape Canaveral, FL, 32930?*

What is your target salary for this job?*

What's the earliest date you can start work?*

The following questions are entirely optional.

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Gender

Race/Ethnicity

Invitation for Job Applicants to Self-Identify as a U.S. Veteran

A “disabled veteran” is one of the following:
- a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
- a person who was discharged or released from active duty because of a service-connected disability.
A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Veteran status

I IDENTIFY AS ONE OR MORE OF THE CLASSIFICATIONS OF PROTECTED VETERAN LISTED ABOVE
I AM NOT A PROTECTED VETERAN
I DON’T WISH TO ANSWER

Voluntary Self-Identification of Disability

Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 07/31/2029

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

Alcohol or other substance use disorder (not currently using drugs illegally)
Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
Blind or low vision
Cancer (past or present)
Cardiovascular or heart disease
Celiac disease
Cerebral palsy
Deaf or serious difficulty hearing
Diabetes
Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
Epilepsy or other seizure disorder
Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
Intellectual or developmental disability
Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
Missing limbs or partially missing limbs
Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
Partial or complete paralysis (any cause)
Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
Short stature (dwarfism)
Traumatic brain injury

Please check one of the boxes below:

YES, I HAVE A DISABILITY, OR HAVE HAD ONE IN THE PAST NO, I DO NOT HAVE A DISABILITY AND HAVE NOT HAD ONE IN THE PAST I DO NOT WANT TO ANSWER

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Name	Date

Human Check*

Submit Application

Thanks for visiting our Career Page. Please review our open positions and apply to the positions that match your qualifications.

Administrative Coordinator

Apply for this position