Administrative Coordinator

Washington, DC

Full Time

U.S. Department of the Navy

Mid Level

Title: Administrative Coordinator
Location: Washington Navy Yard, Washington, DC 20374
Schedule: Full-time (40 hours/week), Monday–Friday
Pay: $40.00–$45.00/hour

ROLE
KMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government agencies and the communities they serve. We are recruiting an Administrative Coordinator to support the U.S. Navy Strategic Systems Programs (SSP) Headquarters at Washington Navy Yard. In this role, you will manage office schedules and records, coordinate meetings and official travel, prepare Navy correspondence, and maintain effective branch operations across SSP Headquarters.

Applications will be reviewed as they are received. Apply today!

RESPONSIBILITIES

Maintain branch calendars, prioritize appointments, and resolve scheduling conflicts
Arrange official travel through the Defense Travel System (DTS) under Navy and SSP procedures
Coordinate meetings, conference rooms, conference calls, and video teleconferences
Prepare meeting agendas and minutes, distribute updates, and follow up on action items
Prepare official memoranda, form letters, technical correspondence, and reports under Navy standards
Gather information for inquiries, briefings, and presentations to SSP personnel
Maintain paper and electronic records, branch files, and archived documentation
Track priority tasks, projects, deliverables, and deadlines across assigned branches
Process incoming mail and route correspondence according to SSP guidelines
Coordinate with SSP personnel across branches to support consistent office procedures
Resolve administrative issues and independently develop practical workflow solutions
Manage supply requests, monitor printer stations, and maintain telephone rosters
Process security-related information under SSP procedures; support DISS visit requests if assigned to SSP Security
Complete required training in DTS, Records Management, Navy Correspondence, SMARTS, and SEAS

REQUIRED BACKGROUND

Associate's degree or equivalent
At least 4 years of administrative experience, including previous support to an office, SES, or executive personnel
Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel
Skill in formatting, processing, and maintaining official documents and records
Ability to schedule appointments and manage professional email correspondence
Ability to prepare accurate business correspondence, reports, and presentation materials
Professional judgment, initiative, and independent decision-making
Ability to work independently and collaboratively while meeting strict deadlines

PREFERRED BACKGROUND

Bachelor's degree

SECURITY / ACCESS

Must be a U.S. citizen and able to obtain and maintain a SECRET clearance

LOCATION

1250 10th Street SE, Suite 3600, Washington Navy Yard, DC 20374
Primarily on-site; branch schedules vary within 6:00 AM–6:00 PM ET; telework requires prior Government approval

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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

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Administrative Coordinator

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