ROLE

• Provide administrative support to the USAO with a variety of daily office and clerical tasks
• Serve as a primary or alternate point of contact for front office administrative operations
• Greet and assist visitors, contractors, vendors, and employees in a professional manner
• Answer, screen, and route incoming telephone calls, correspondence, and office inquiries
• Maintain visitor logs and coordinate visitor access procedures in accordance with office policy
• Monitor shared administrative mailboxes and route requests to appropriate personnel
• Deliver general administrative and clerical support to administrative staff and management officials

• Maintain conference room readiness and assist with meeting coordination and logistical support
• Support scheduling and coordination for conference rooms, training rooms, and shared spaces
• Track facility calendars, coordinate reservations, and support space preparation needs
• Prepare shared spaces for meetings, training events, and other operational activities

• Coordinate facility support, maintenance, and office operations activities for USAO workspaces
• Manage maintenance requests, vendor access, repair activities, and service calls as needed
• Work with building management, GSA, contractors, and internal personnel as needed
• Assist with office moves, furniture relocation, workstation setup, and space reconfiguration
• Support logistical activities associated with personnel moves and organizational changes
• Move, assemble, adjust, and arrange office furniture, equipment, supplies, and materials
• Inspect office spaces, conference rooms, storage rooms, and common areas during walkthroughs
• Identify operational issues requiring corrective action or maintenance support

• Conduct periodic inventories of furniture, equipment, supplies, and administrative property
• Help maintain accountability and operational readiness for office property and materials
• Identify excess furniture, equipment, and materials for transfer or disposal
• Support property accountability through inventory records and assigned equipment tracking
• Prepare items for disposal or transfer in accordance with established policies

• Serve as primary or alternate coordinator for Government-owned or leased fleet vehicles
• Assist with scheduling maintenance, tracking vehicle usage, and coordinating repairs
• Maintain vehicle records and support applicable GSA and agency vehicle requirements

• Assist with tracking, receipt, storage, distribution, and inventory of office supplies
• Receive and verify deliveries of supplies, furniture, equipment, and other materials
• Coordinate with procurement personnel, vendors, and supervisors regarding delivery issues
• Report discrepancies, damaged items, incomplete shipments, and related delivery concerns
• Maintain supply rooms, storage areas, and inventory locations in an organized manner
• Track inventory levels and identify supply requirements requiring replenishment
• Provide logistical support to procurement and supervisory staff regarding supply needs
• Coordinate movement of supplies, furniture, equipment, and materials throughout office areas

• Assist with receipt, sorting, processing, distribution, and dispatch of mail and packages
• Follow District policy for mail, overnight mail, and related mail processing procedures
• Monitor the use of overnight shipping services in support of District mail operations

• Assist with administrative security and access control activities for the office
• Coordinate keys, access cards, visitor access, and related administrative functions
• Support office security procedures and applicable facility access and security policies
• Report safety, security, facility, and operational concerns to supervisory staff as needed

• Valid State-Issued Driver’s License
• Knowledge of administrative operations, office procedures, facility support, logistics, and supply support
• Knowledge of mail operations, records management, inventory accountability, and customer service functions
• Ability to use or learn Microsoft Office Suite (e,g.,Outlook, Word, Excel, PowerPoint, and Teams)
• Ability to use or learn Adobe Acrobat (e.g., PDF conversion and the Tools option)
• Ability to operate office equipment, including computers, fax machines, copiers, and mail metering machines
• Skill in preparing correspondence, reports, inventories, tracking logs, and administrative documentation
• Ability to provide professional customer service while exercising sound judgment and discretion
• Ability to deliver quality work under pressure, manage competing priorities, and multitask assignments
• Good communication and organizational skills

• 1–2 years minimum experience in an administrative or legal setting

• High school diploma required
• Undergraduate degree preferred

• Must lift, carry, move, and reposition office furniture, supplies, equipment, and records
• Must move operational materials weighing up to 80 pounds, with or without assistance
• Work requires sedentary desk work and regular physical activity for administrative operations
• Duties require standing, walking, bending, kneeling, crouching, reaching, and carrying materials
• Work requires movement throughout office and storage areas
• Work may require hand carts, dollies, and basic material handling equipment
• Physical work may support office moves, furniture reconfiguration, and inventory activities

• Detroit, MI 48226

• N/A

• U.S. citizenship required as it supports the U.S. federal government

• Department of Justice (DOJ)

• Travel may be required

• 40 hours a week
• 8 hours per day

• Employment Classification Eligibility — Nonexempt

• Not eligible for relocation benefits