Victim Witness Coordinator — 30 hours per week

Cleveland, OH

Part Time to Full Time

Department of Justice (DOJ)

Mid Level

ROLE
We are seeking an experienced Victim Witness Coordinator to support the Department of Justice (DOJ). The ideal candidate will be dedicated and detail-oriented in order to provide support to the Victim-Witness Program. In this role, you will assist with fact witness management and work closely with Victim-Witness personnel to ensure the judicial process runs smoothly. This position involves a variety of clerical and administrative tasks aimed at supporting witness management and enhancing the services provided to victims.
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RESPONSIBILITIES
I. Witness Management Support

Provide witness management assistance prior to, during, and after trial
Work directly with witnesses to ensure appearance for court, pre-trial conferences, and grand jury
Respond to witness field phone calls, questions, and other inquiries
Notify attorneys of special circumstances or needs of witnesses
Confer with attorneys regarding fact witness appearance and special circumstances
Determine a witnesses’ special circumstances or needs
Meet with witnesses upon arrival to designated hearings or pre-trial conferences
Perform courtroom orientation for witnesses
Ensure a safe waiting area is available for witnesses
Establish and maintain a variety of witness files, documents, and databases
Assemble fact witness documents following established procedures and DOJ regulations for retention
Establish and maintain a calendar or database of active and pending witness appearances
Track hearings, trial dates, grand jury, and scheduling conferences

II. Legal Assistant Support

Obtain information and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, etc.
Edit documents according to DOJ style and format
Compose letters using legal expertise in fact witness laws and regulations
Perform other administrative and logistical witness management related duties as required or assigned

III. Travel & Logistics

Notify witnesses concerning travel arrangements and appearance date/time
Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements
Complete and submit documentation for special travel authorizations
Obtain prior approval before proceeding with travel arrangements
Ensure all travel documents and appearance dates and times are provided to witnesses prior to their appearance
Make necessary arrangements for witness travel and lodging according to DOJ policies and procedures
Collect necessary documentation and signatures for witness reimbursement documents
Prepare and submit documentation for witness reimbursement, including witness vouchers
Furnish requested information concerning pending and completed witness vouchers
Gather required documentation and reconcile Government Travel Accounts

BACKGROUND

Progressive and relevant experience

EDUCATION

Preference for college degree

LOCATION

Cleveland OH 44113

TELEWORK

Telework Eligibility — some

CLEARANCE

U.S. citizenship required since this role supports the U.S. federal government

CLIENT

Department of Justice

TRAVEL

No travel required

WORK HOURS

Not to exceed 30 hours per week

EMPLOYMENT CLASSIFICATION

Employment Classification Eligibility — Non-exempt

RELOCATION

Not eligible for relocation benefits

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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

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Victim Witness Coordinator — 30 hours per week

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