Travel & Training Administrator

San Diego, CA

Full Time

United States Navy

Mid Level

ROLE
We are seeking an experienced Travel & Training Administrator to provide travel coordination and training support for Amphibious Construction Battalion ONE (ACB-1) in San Diego, CA. Your scope of work includes administering the Defense Travel System (DTS), managing travel authorizations and vouchers, and supporting training logistics for Reserve Component (RC) personnel to ensure mission readiness.

This is a full-time opportunity in which we'll provide competitive pay, comprehensive benefits, and job stability and security.

Apply today!

RESPONSIBILITIES
Travel Administration:

Provide customer service for the Defense Travel System (DTS) by assisting users with system functionality and navigation
Troubleshoot DTS irregularities, performance issues, and glitches, and escalate unresolved issues for customers
Submit trouble reports to the DTS help desk
Administer member profiles in DTS (e.g., creating, editing, receiving, and transferring profiles)
Conduct individual or classroom training sessions on travel entitlements and DTS processes quarterly

Travel Planning:

Plan itineraries; arrange flights, hotels, and rental cars that meet regulations and mission requirements at the lowest cost
Report travel arrangements and pricing info to the Government Authorizing Official (GAO) with regulatory citations
Assist in preparing Travel Authorizations (TA) and Travel Vouchers (TV) for personnel without a Government Travel Card (GTC) or DTS access
Submit TA and TV to the GAO for review and approval

Travel Processing:

Monitor, track, and report unapproved TA to the Contracting Officer’s Representative (COR) and GAO every Friday
Review DTS authorizations for compliance with applicable laws, regulations, and funding constraints while ensuring mission objectives
Identify discrepancies in TA and notify the GAO for corrections
Verify TA accuracy and completeness with supporting documentation and regulatory citations
Review submitted vouchers and sub-vouchers for accuracy, completeness, and required supporting docs (e.g. receipts as required per Joint Travel Regulation)
Summarize errors and discrepancies in Word format and submit to the COR and GAO by close of business Friday

Travel Cards & Reporting:

Process GTC requests, terminations, and transfers for new and transferring personnel
Prepare weekly Excel reports on Individually Billed Accounts (IBA) for the Agency Program Coordinator’s (APC) review
Include delinquency status, credit balances, overpayments, erroneous payments, possible irregularities, and unauthorized charges in weekly reports
Submit draft weekly reports to the COR and GAO no later than Friday

Policy Review and Process Improvement:

Review office procedures related to travel and make recommendations to the GAO for improvement on a yearly basis
Implement approved recommendations for travel procedures

Reserve Training Support:

Report to Amphibious Construction Battalion ONE training department to assist with Reserve Component training needs during downtime or as directed by the COR

KNOWLEDGE & SKILLS

Knowledge of Joint Travel Regulations (JTR) and other applicable travel policies
Knowledge of travel management systems (e.g., DTS)
Knowledge of troubling shooting travel management software (e.g., DTS)
Proficiency in Microsoft Word and Excel
Strong organizational skills and deadline-oriented

BACKGROUND

Experience working in a high-volume, fast-paced administrative environment preferred
Experience in customer service preferred
Experience planning and coordinating travel (e.g., flights, hotels, and rental vehicles) preferred
Experience preparing and submitting reports regularly preferred

EDUCATION

Bachelor’s degree preferred

LOCATION

San Diego, CA 92115

TELEWORK

CLEARANCE

U.S. citizenship is required as it supports the U.S. federal government

CLIENT

United States Navy

TRAVEL

Travel is required

WORK HOURS

40 hours per week
8 hours a day

EMPLOYMENT CLASSIFICATION

Employment Classification Eligibility — Nonexempt

RELOCATION

Not eligible for relocation benefits

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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

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Travel & Training Administrator

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