Legal Office Assistant

Oxford, MS

Full Time

Department of Justice (DOJ)

Mid Level

Title: Legal Office Assistant
Location: Oxford, MS 38655
Schedule: Full-time, onsite Monday-Friday
Salary: $18.75–$23.75 per hour

KMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government agencies and the communities they serve. We are hiring a Legal Office Assistant to join our team and provide onsite support to the U.S. Attorney’s Office for the Northern District of Mississippi (USAO NDMS) in Oxford, MS.

In this role, you will help keep the office’s daily operations organized and on track by supporting case management, court filings, records, visitor coordination, and other key administrative functions.

This position is a strong fit for someone who is dependable, detail-oriented, and comfortable working in a busy professional environment. You will play an important behind-the-scenes role in helping attorneys and staff manage federal cases accurately and efficiently.

Applications will be reviewed as they are received. Apply today!

RESPONSIBILITIES
Reception & Office Support

Answer, screen, and route incoming telephone calls
Greet visitors and determine the appropriate office contact
Issue visitor badges and maintain visitor sign-in logs
Ensure visitors follow applicable office and security procedures
Receive, date stamp, sort, and log incoming mail and deliveries
Prepare outgoing mail, correspondence, and light shipments
Operate photocopiers, mailing equipment, multiline phones, fax machines, and other office systems
Reserve conference rooms and Government vehicles through online calendars

Case Management & Data Entry

Open civil and criminal cases based on approved authorizations
Enter case-opening information into CaseView or other Government case-management systems
Create appellate records and enter case closures and declinations
Send new-case notifications identifying the case number and electronic file location
Review source documents and online databases before entering case information
Verify the completeness and accuracy of case data
Identify and correct data-entry errors or inconsistencies
Maintain logs documenting data-entry activity and corrections

Court Filing & Document Support

Electronically file court documents through applicable court systems and online portals
Upload, organize, and maintain legal and administrative documents
Generate forms, correspondence, and other documents from approved templates
Create and maintain organized paper and electronic files
Archive or prepare records and electronic media for authorized destruction
Support document version control, secure storage, and file sharing
Perform copying, scanning, filing, and document-production assignments

Records & Confidentiality

Maintain accurate case, administrative, and office records
Protect confidential, Privacy Act-protected, law-enforcement-sensitive, and proprietary information
Follow applicable Department of Justice records-management and privacy procedures
Ensure Government information remains within authorized systems and facilities
Perform related administrative-support duties as assigned

REQUIRED BACKGROUND

Experience providing administrative, legal-office, records, data-entry, customer-service, or similar professional support
Ability to perform detailed data entry with a high degree of accuracy
Ability to organize assignments involving multiple steps and changing priorities
Experience creating, maintaining, and organizing paper and electronic files
Ability to review information, identify discrepancies, and correct errors
Proficiency with Microsoft Office and standard office technology
Ability to learn Government case-management and electronic filing systems
Strong written and verbal communication skills
Professional judgment when interacting with visitors, attorneys, and office personnel
Ability to maintain confidentiality and handle sensitive information responsibly
Ability to work independently and collaboratively in a professional office environment

PREFERRED BACKGROUND

Experience supporting a legal, court, Government, law-enforcement, or similarly regulated office
Experience opening, maintaining, or closing legal or administrative cases
Familiarity with civil or criminal case records
Experience using CaseView or a comparable case-management system
Experience electronically filing documents through court or Government portals
Experience maintaining confidential or Privacy Act-protected records
Familiarity with document-management or cloud-based file systems
Experience performing quality-control reviews of entered data
College coursework or an undergraduate degree

EDUCATION

High school diploma or equivalent required
Undergraduate degree preferred

LOCATION

900 Jefferson Avenue, Oxford, MS 38655

TRAVEL

Travel may be required

WORK HOURS

Full-time, 40 hours per week, Monday – Friday

TELEWORK

Telework is not authorized

TRAVEL

Occasional official travel may be required with prior approval

CLEARANCE

Must be a U.S. Citizen

CLIENT

Department of Justice (DOJ)

EMPLOYMENT CLASSIFICATION

Employment Classification Eligibility — Nonexempt

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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

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Legal Office Assistant

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