Office Support Specialist

Washington, DC

Part Time

Department of the Treasury

Mid Level

ROLE
We are seeking a part-time Office Support Specialist to support the U.S. Election Assistance Commission Office of Inspector General (EAC OIG) in Washington, DC. You will provide administrative support to the EAC OIG, including managing calendars and meetings, coordinating travel and procurement, maintaining records and documents, and communicating with stakeholders in a secure federal setting.

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RESPONSIBILITIES
I. Communication

Serve as the primary point of contact for administrative support and customer service to staff and stakeholders
Receive and place phone calls on behalf of EAC OIG staff
Send and respond to email communications as requested
Take messages in the absence of staff and direct callers appropriately
Answer inquiries directly or refer individuals to appropriate staff members
Take meeting minutes when requested
Ensure meeting participants are briefed and provided necessary background materials
Log and respond to routine hotline complaints in accordance with policy
Prepare visitor access requests and assist visitors as needed

II. Scheduling

Schedule meetings and appointments based on EAC OIG commitments
Maintain the EAC OIG calendar accurately and consistently
Coordinate and maintain conference room schedules in coordination with other administrative staff

III. Documentation

Maintain and update handbooks, procedures, contact lists, rosters, and leave, travel, and training schedules
Use word processing, spreadsheets, and other software tools for administrative tasks
Create trackers and charts to support reporting and operational needs
Prepare documents in both draft and final form for review and use
Proofread materials for format, consistency, and compliance with formatting standards

IV. Mail

Receive and screen incoming EAC OIG mail and draft responses to routine correspondence
Distribute official mail and attach relevant background materials as needed
Search files and records to compile background information for pending actions
Review outgoing mail for proper addressing, attachments, and formatting compliance

V. Travel

Plan and implement travel arrangements for EAC OIG staff (e.g., cost estimates and reservations)
Create travel authorizations and review vouchers prior to approval
Coordinate and update travel schedules for EAC OIG personnel

VI. Procurement

Draft procurement and acquisition documents in support of office needs
Upload procurement files into the PRISM system
Draft requisitions and order office supplies and required equipment
Track delivery and receipt of approved supplies and materials

REQUIRED KNOWLEDGE, SKILLS, & ABILITIES

Advanced Microsoft Office skills
Skill in writing and editing documents
Ability to work independently
Ability to multitask
Exceptional interpersonal skills
Strong organizational, project management, and problem-solving skills
Attention to detail

REQUIRED EXPERIENCE

Five (5) years of administrative or secretarial work experience

PREFERRED EXPERIENCE

Two (2) of the five (5) years of administrative or secretarial work experience be related to work with a U.S. Government Agency
Program support experience in the areas of calendar and schedule management, reporting and communications management, information management, office management, and travel expertise
Experience working in contract support

EDUCATION

High school diploma required
Two (2) or more years of post-secondary education preferred

LOCATION

Washington, DC 20001

TELEWORK

Not eligible for telework

CLEARANCE

U.S. citizenship is required as it supports the U.S. federal government

CLIENT

U.S. Department of the Treasury

TRAVEL

Travel is not required

WORK HOURS

Flexible work days and hours

EMPLOYMENT CLASSIFICATION

Employment Classification Eligibility — Nonexempt

RELOCATION

Not eligible for relocation benefits

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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

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Office Support Specialist

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