Legal Administrative Assistant

Atlanta, GA

Full Time

Department of Justice (DOJ)

Mid Level

ROLE
We are seeking a Legal Administrative Assistant to join the U.S. Attorney’s Office, Northern District of Georgia (USAO NDGA), in Atlanta, Georgia. In this role, you will assist Assistant United States Attorneys (AUSAs) in the Criminal Division by providing legal, litigation, and administrative support for active cases and daily office operations.

This is a full-time opportunity in which we'll provide competitive pay, comprehensive benefits, and job stability and security.

Apply today!

RESPONSIBILITIES
I. Criminal Litigation Support

Support Assistant United States Attorneys (AUSAs) with day-to-day criminal litigation and legal administrative work
Prepare, process, format, and file pleadings, motions, briefs, affidavits, and other legal documents
Draft recurring criminal litigation documents using proper legal format and established procedures
Prepare complaints, warrants, indictments, affidavits, summonses, and grand jury subpoenas
Review incoming legal materials and determine document preparation, assembly, and filing needs
Proofread and cite-check briefs, memoranda, pleadings, motions, and other court filings
Assemble tables of authorities, tables of contents, exhibits, and court filing materials
Compose routine legal correspondence, transmittal letters, notices, and case-related communications

II. Legal Research

Conduct factual and legal research in legal and non-legal databases at attorney direction
Search legal databases, indices, and computerized reference systems for precedent and case law
Research statutes, regulations, legislation, court cases, and other legal authorities as directed
Conduct factual research on individuals, companies, witnesses, and case-related entities
Compile cited cases, opinions, statutes, references, and supporting materials for briefs
Provide organized research findings and case-related information to attorneys for criminal matters

III. Discovery & Evidence Support

Organize evidence and discovery materials for production, investigations, hearings, and trial use
Prepare evidence summaries and summaries of witness interviews and meetings
Maintain paper and electronic evidence, discovery, correspondence, exhibits, and case files
Manage PDFs, images, audio, video, bank records, forensic reports, and other evidence files
Code, index, search, organize, and retrieve discovery using litigation support tools
Assist with document searches, first-level review, discovery organization, and production coordination
Prepare witness binders, exhibit materials, and case documents for investigations, hearings, and trials

IV. Trial & Courtroom Support

Compile trial notebooks, jury instructions, witness lists, exhibit lists, and courtroom materials
Prepare trial exhibits, charts, graphs, timelines, visuals, and courtroom presentation materials
Provide automated litigation support for trial preparation, hearings, and courtroom presentations
Use litigation support software, scanners, plotters, and related tools to prepare case materials
Enlarge charts and photos, duplicate audio and video materials, and mark exhibits for trial use
Coordinate with Victim-Witness staff on victims’ rights, services issues, and related notifications

V. Case Management & Scheduling

Open, update, track, and close criminal cases in the automated case tracking system
Maintain paper and electronic case files, correspondence, briefs, evidence, and discovery materials
Track case status, developments, deadlines, filings, hearings, trials, conferences, and interviews
Prepare case status summaries covering factual issues, legal issues, developments, and next steps
Maintain calendars, suspense systems, reminders, and deadline tracking for assigned active cases
Provide attorneys with reminders for deadlines, appointments, commitments, and court appearances
Search case files, legal references, and records for information needed by AUSAs and case teams
Prepare files and records for screening, organization, disposition, transfer, or records storage

VI. Administrative & Travel Support

Receive visitors and callers and provide appropriate information on cases, procedures, and office matters
Determine which inquiries should be referred to attorneys and assess urgency for follow-up
Maintain administrative files, litigation files, records, correspondence, and related office materials
Review bills, invoices, litigation expenses, obligations, and related budget items for processing
Assist with ordering supplies, processing timekeeping records, and maintaining administrative files
Arrange travel, transportation, lodging, itineraries, authorizations, vouchers, and reimbursements

REQUIRED KNOWLEDGE, SKILLS, & ABILITIES

Proficiency in Automated Litigation Support software applications
Proficiency in Microsoft Office applications
Ability to organize, manage, and retrieve legal documents, discovery, evidence, and case materials
Ability to make responsible decisions on short notice and adapt to unexpected developments
Strong legal document formatting, proofreading, and cite-checking skills
Physically located within the general geographic commuting radius of the USAO NDGA office
Valid driver’s license

REQUIRED EXPERIENCE

Demonstrated experience performing similar legal administrative, litigation support, and criminal case support duties

EDUCATION

High school diploma or equivalent required
A four-year undergraduate degree preferred
Additional legal training, paralegal education, or related coursework preferred

LOCATION

Atlanta, GA 30303
Work may also be required at branch offices in Rome, Gainesville, and Newnan, GA

TELEWORK

Routine telework is not authorized
Situational telework may be authorized

CLEARANCE

U.S. citizenship is required as it supports the U.S. federal government
Must be able to successfully complete required federal background investigation

CLIENT

U.S. Department of Justice (DOJ)

TRAVEL

Travel may be required within the district or occasionally outside the district as needed

WORK HOURS

Full-time, 40 hours per week
Office hours are 8:30 AM–5:00 PM

EMPLOYMENT CLASSIFICATION

Employment Classification Eligibility — Nonexempt

RELOCATION

Not eligible for relocation benefits

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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

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Legal Administrative Assistant

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