Records Management Coordinator

Washington, DC

Full Time

U.S. Capitol Police (USCP)

Mid Level

Title: Records Management Coordinator
Location: Hybrid – Southwest Washington, DC
Schedule: Full-time, Monday-Friday, 8:00 AM-5:00 PM
Salary: $58,240-$70,720 annually

ROLE
KMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government agencies and the communities they serve. We are hiring a Records Management Coordinator to support the United States Capitol Police (USCP), Office of Information Systems (OIS), Information Resources Management Division (IRMD). In this role, you will support day-to-day records management activities, help maintain records inventories and lifecycle documentation, assist with assessments and training, prepare reports and communications, and coordinate with records liaisons and program offices to keep records information accurate, organized, and usable.

Applications will be reviewed as they are received. Apply today!

RESPONSIBILITIES
Records Inventory & Lifecycle Support

Support Department-wide records inventories by collecting, validating, and organizing data from program offices and records liaisons
Assist with records transfers, disposal guidance, and destruction-list reviews under approved retention schedules
Maintain and update Records Liaison listings and related records management documentation
Coordinate onsite support activities as required for records transport, inventory validation, and stakeholder engagement
Maintain accurate records information and supporting documentation for day-to-day records management activities
Identify records-data issues and coordinate follow-up with records management leadership and program stakeholders

Records Program Coordination & Communications

Prepare and distribute routine records management communications, including newsletters and informational materials
Participate in records management planning meetings, document meeting minutes, and track follow-up actions
Coordinate with records liaisons and program offices to collect information and support recurring records management activities
Assist with records-management training coordination, attendance tracking, and material preparation
Provide timely administrative support for records management meetings, communications, and follow-up

Assessments, Reporting & Data Support

Support records assessments and surveys by gathering data, compiling results, and preparing summaries
Prepare reports, dashboards, and other data materials for records management and OIS activities
Analyze records data to identify issues and support recommendations for Government review
Provide business-analysis support to OIS and records management programs, including documentation and presentations
Organize and validate records information so reporting and program materials are accurate and complete

Records Technology & Documentation

Use approved records management and Microsoft tools to organize, document, and report records information
Support electronic records management and maintain documentation in accordance with USCP processes
Protect sensitive USCP information and follow applicable confidentiality, security, and records-handling requirements

REQUIRED EXPERIENCE

At least 3 years of records management and execution experience
Associate degree
Demonstrated experience supporting records inventories, lifecycle activities, records data, or comparable records-management functions

REQUIRED KNOWLEDGE, ABILITIES & SKILLS

Ability to analyze records data, identify issues, and recommend practical solutions
Strong attention to detail and accuracy in records management analysis and documentation
Strong written and verbal communication skills for coordinating with records liaisons, program staff, and Government stakeholders
Ability to collect, validate, organize, and maintain records inventory and program data
Ability to prepare clear reports, dashboards, communications, meeting documentation, and training-support materials

PREFERRED EXPERIENCE

Federal records management experience or exposure
Experience using Records Management Information Technology
Experience supporting records assessments, inventories, retention, transfer, or disposition activities
Experience coordinating records-management training, communications, or liaison activities

LOCATION

United States Capitol Police (USCP), Southwest Washington, DC

TELEWORK

Full-time onsite for the first two months; afterward, positions are generally onsite at least 2 days per week with up to 3 telework days per week, subject to USCP approval and operational needs. USCP may increase or cancel telework temporarily or permanently.

CLIENT

United States Capitol Police (USCP)

SECURITY / ACCESS

Ability to successfully complete a USCP criminal history check and fingerprinting before performing onsite work
Ability to qualify for and maintain a USCP identification/access badge for onsite duties
Ability to complete USCP building access forms and other required onboarding/access processing
Ability to protect sensitive and proprietary USCP information and comply with applicable confidentiality requirements

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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

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Records Management Coordinator

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