Legal Office Assistant

Baton Rouge, LA

Full Time

Department of Justice (DOJ)

Entry Level

ROLE
We are seeking an experienced Legal Office Assistant to support the United States Attorney’s Office for the Middle District of Louisiana (USAO MDLA) in Baton Rouge, LA. Your responsibilities will focus on providing administrative support to legal staff, managing records and office tasks, and maintaining professional communication in a secure federal setting.

This is a full-time opportunity in which we'll provide competitive pay, comprehensive benefits, and job stability and security.

Apply today!

RESPONSIBILITIES

Deliver clerical support (e.g., light typing of recurring litigation documents, etc.)
File records alphabetically, numerically, or chronologically
Retrieve documents (e.g., letters, memoranda, reports, pleadings, etc.)
Sort incoming mail and route items appropriately
Assemble outgoing mail by stuffing envelopes, affixing postage, and packaging bulk items
Support front desk operations by managing the telephone switchboard, transferring calls, taking messages & providing general information
Operate copiers, scanners, and media duplication equipment
Enter data into case management and budget tracking systems
Complete occasional courier runs to the courthouse
Restock office supplies, including lifting items up to 25 lbs
Support administrative and data functions across assigned program areas
Collaborate effectively with staff at all levels and meet deadlines in a team-based environment

REQUIRED KNOWLEDGE, SKILLS, & ABILITIES

Knowledge of specialized terminology used in legal and administrative contexts
Skilled in word processing, data entry, and generating reports and form letters using office software
Ability to review, analyze, and update records across multiple data sources and secure databases
Ability to perform online creation, modification, and verification of records with a high degree of accuracy
Ability to merge mailing lists with templates and manage bulk document processing tasks
Ability to schedule appointments, manage inquiries, and provide case-related information to stakeholders
Strong communication and organizational skills

PREFERRED EXPERIENCE

Experience supporting legal, court, or administrative operations
Experience working with government agencies or in a federal legal environment

EDUCATION

High school diploma required
Undergraduate degree preferred

LOCATION

Baton Rouge, LA 70801

TELEWORK

May be eligible for telework

CLEARANCE

U.S. citizenship is required as it supports the U.S. federal government

CLIENT

U.S. Department of Justice

TRAVEL

Travel is not required

WORK HOURS

40 hours
8 hours a day
5 days a week

EMPLOYMENT CLASSIFICATION

Employment Classification Eligibility — Nonexempt

RELOCATION

Not eligible for relocation benefits

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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

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Legal Office Assistant

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