Legal Secretary

Albany, NY

Full Time

Department of Justice (DOJ)

Entry Level

ROLE
We are seeking an experienced Legal Secretary to assist the United States Attorney’s Office (USAO), Northern District of New York. Your scope of work will include managing fact witnesses, coordinating their court appearances, arranging travel, processing reimbursements, and ensuring compliance with DOJ procedures.

This is a full-time opportunity in which we’ll provide competitive pay, comprehensive benefits, and job stability and security.

Apply today!

RESPONSIBILITIES

Assist fact witnesses directly to ensure their appearance at court
Support fact witnesses during pre-trial conferences and grand jury sessions
Receive visitors and handle phone calls from fact witnesses seeking information
Provide details on court appearances, pre-trial conferences, and grand jury sessions
Assist fact witnesses with questions regarding expense reimbursement
Gather necessary information for files and documents
Arrange travel for fact witnesses
Process reimbursements related to witness travel
Initiate contact with fact witnesses to notify them of travel arrangements
Confirm appearance dates and times with fact witnesses
Assess special circumstances or needs of fact witnesses
Notify the AUSA when special circumstances arise
Confer with AUSAs, agents, and support staff about fact witness appearances
Discuss any special circumstances such as unusual expenses, international witnesses, or hostile witnesses
Complete and submit documentation for special authorizations
Obtain prior approvals for special authorizations as needed
Ensure all travel documents are provided to witnesses before their court appearance
Verify appearance details with fact witnesses before court
Arrange travel and lodging according to Department of Justice and USAO policies
Meet with fact witnesses upon their arrival at hearings or pre-trial conferences
Offer courtroom orientation to fact witnesses
Accompany fact witnesses to court and ensure a safe waiting area
Collect necessary documentation for witness reimbursement
Prepare and submit documentation for fact witness reimbursement
Complete vouchers and other required paperwork for witness reimbursement
Provide information on pending and completed vouchers when requested
Gather necessary documentation for reimbursements
Reconcile Government Travel Accounts related to fact witnesses
Coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, and investigative agencies
Share relevant information with other counterparts as needed
Complete recurring documents according to style and format rules
Compose original letters using legal procedures and specialized terminology
Perform general office procedures related to fact witness management
Establish and maintain a variety of files, documents, and databases for fact witnesses
Assemble materials for fact witness files according to procedures and regulations
Maintain calendars and databases of active and pending appearances
Track hearings, trial dates, grand jury sessions, and scheduling conferences
Travel to other offices within the district (Syracuse, Binghamton, Plattsburgh, or Utica) as needed
Provide trial or grand jury assistance in other district offices
Attend training sessions as required

KNOWLEDGE & SKILLS

Knowledge of legal procedures and terminology
Proficiency in Microsoft Office (e.g., Excel, Outlook, Word, etc.) and Adobe
Strong communication, analysis, and organizational skills

BACKGROUND

Exp. working in a legal setting preferred
Exp. working in an administrative role preferred
Must have a valid driver’s license

EDUCATION

High School Diploma required
Undergraduate degree preferred

LOCATION

Albany, NY 12207

TELEWORK

Telework may be authorized

CLEARANCE

U.S. citizenship required as it supports the U.S. federal government

CLIENT

Department of Justice (DOJ)

TRAVEL

Travel is required

WORK HOURS

40 hours a week
8 hours per day

EMPLOYMENT CLASSIFICATION

Employment Classification Eligibility — Nonexempt

RELOCATION

Not eligible for relocation benefits

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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

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Legal Secretary

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