Witness Coordinator

Chicago, IL

Full Time

Department of Justice (DOJ)

Entry Level

ROLE
We need an experienced Witness Coordinator to support the U.S. Attorney's Office Northern District of Illinois (USAO IL) Department of Justice (DOJ).

This is a full-time opportunity. We can offer job security and stability, a competitive salary, and a comprehensive benefits package.

Apply today!

RESPONSIBILITIES

Work directly with witnesses prior to, during, and after trial
Ensure witnesses appear in court
Receive witness visits, field witness phone calls, and answer witness questions
Help witnesses understand protocols for court, pre-trial conferences, grand jury appearances etc.
Coordinate witness travel, manage expense reimbursement, etc.
Obtain relevant files and documents to arrange travel and reimbursements
Initiate contact/notify Fact Witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the Fact Witness
Determine when AUSAs should be notified of special circumstances or needs of Fact Witnesses
Confer with AUSAs concerning Fact Witness appearance and special circumstances regarding Fact Witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses)
Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with Fact Witness travel arrangements
Ensure all travel documents and appearance date/time have been provided to the Fact Witness, before Fact Witness’ appearance
Make necessary arrangements for Fact Witness travel and lodging according to Department of Justice (DOJ) and USAO policies and procedures
Meet with Fact Witnesses upon arrival to the designated hearing or pre-trial conference, provide courtroom orientation, accompany Fact, Witnesses, to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for Fact Witness reimbursement documents
Prepare and submit documentation for Fact Witness reimbursement, i.e., witness vouchers and other required documentation for Fact Witnesses
Furnish requested information concerning pending and completed Fact Witness vouchers
Gather required documentation and reconcile Government Travel Accounts
Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary
Complete variable aspects of recurring documents in conformance with the rules governing their style and format
Compose original letters that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to Fact Witness laws and regulations
Establish and maintain a variety of Fact Witness files, documents, and databases
Assemble documents and other information for Fact Witness file material and retention in accordance with established procedures and DOJ regulations
Establish and maintain a calendar and/or database of active and pending Fact Witness appearances; track hearings, trial dates, Grand Jury, and scheduling conferences
Perform other administrative and logistical Fact Witness management-related duties as required/assigned

BACKGROUND

Progressive and relevant experience
Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint, Teams, Access)
Proficient in Adobe Acrobat

EDUCATION

Preference for Bachelor’s degree

LOCATION

219 S. Dearborn St, Chicago, IL 60604

TELEWORK

Some

CLEARANCE

U.S. citizenship required since this role supports the U.S. federal government

CLIENT

Department of Justice (DOJ)

TRAVEL

No travel required

WORK HOURS

40 hours per week
8 hours per day

EMPLOYMENT CLASSIFICATION

Employment Classification Eligibility — W2

RELOCATION

Not eligible for relocation benefits

KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental disability, physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law.

Other Considerations: applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

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Witness Coordinator

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