Accounts Payable Specialist

Arlington, VA

Full Time

U.S. Trade and Development Agency (USTDA)

Entry Level

ROLE
We are seeking an experienced Accounts Payable Specialist to support the U.S. Trade and Development Agency (USTDA) in Arlington, VA. Your responsibilities will focus on delivering high-quality financial and administrative support to ensure accurate invoice processing, timely vendor payments, system reconciliation, and daily coordination with internal staff and federal payment centers in a secure agency environment.

This is a full-time opportunity in which we'll provide competitive pay, comprehensive benefits, and job stability and security.

Apply today!

RESPONSIBILITIES
I. Invoice Processing & Payment Support

Verify all required information in invoice documents to ensure completeness and accuracy before processing
Facilitate approval or rejection of incoming invoices
Resolve problems related to the recording or processing of invoices
Process approximately 200 to 250 invoices monthly
Review all invoices for appropriate documentation and approvals prior to processing for payment
Process invoices within the timeframe required by the Prompt Payment Act
Comply with applicable federal regulations and agency payment policies
Track final invoices for prompt payment
Store approved and rejected invoices in a dedicated centralized electronic folder
Input approved invoices in Oracle and TDAMIS II (Trade and Development Agency Management Information System)
Enforce payment processing guidelines

II. Communication & Vendor Liaison

Answer all vendor and USTDA staff inquiries related to the financial management portion of the invoice process
Serve as liaison between vendors and USTDA's Financial Management Shared Service Provider (DOI IBC)
Resolve standard questions and discrepancies related to invoice processing
Manage the agency’s shared invoice inbox to track incoming inquiries and submissions
Ensure all messages are routed, processed, or responded to within three business days

III. Reporting & System Support

Generate, distribute, and maintain all accounts payables reports, spreadsheets, and agency payable files
Submit daily invoice reports listing invoices approved for payment
Provide weekly reports tracking invoices that remain pending approval beyond standard processing timeframes
Prepare other reports as requested
Assist USTDA's staff in troubleshooting discrepancies between obligated funding balances in Oracle and TDAMIS II

KNOWLEDGE & SKILLS

Knowledge of government accounting principles and practices required
Knowledge of information security procedures and best practices
Skilled in using commercial software packages and databases (e.g., Microsoft Outlook, Word, PowerPoint, Excel) required
Skilled in responding flexibly and effectively in time-sensitive environments required
Skilled in providing strong customer service and clear oral and written communication required
Skilled in identifying and solving problems independently required
Skilled in prioritizing tasks, planning effectively, and managing time required
Skilled in maintaining high work quality and applying feedback constructively required
Skilled in adapting to shifting priorities, deadlines, and changing environments required
Skilled in maintaining strong attention to detail and accuracy required

BACKGROUND

Experience in accounts payable, invoice processing, or administrative financial support preferred
Experience supporting financial operations in a professional or government office setting preferred

EDUCATION

High school diploma required
Related degree preferred

LOCATION

Arlington, VA 22209

TELEWORK

May be available with approval

CLEARANCE

U.S. citizenship is required as it supports the U.S. federal government

CLIENT

U.S. Trade and Development Agency (USTDA)

TRAVEL

Travel is not required

WORK HOURS

40 hours
8 hours a day
5 days a week

EMPLOYMENT CLASSIFICATION

Employment Classification Eligibility — Nonexempt

RELOCATION

Not eligible for relocation benefits

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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

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Accounts Payable Specialist

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