Administrative Support Assistant

San Diego, CA

Full Time

U.S Department of the Navy

Mid Level

ROLE
We are seeking an experienced Administrative Support Assistant to support the Naval Information Warfare Center Pacific (NIWC Pacific) in San Diego, CA. Your responsibilities will focus on delivering high-quality administrative support across multiple facilities programs, including data entry, trouble ticket support, vehicle and waste program tracking, and coordination with maintenance and operations staff.

This is a full-time opportunity in which we'll provide competitive pay, comprehensive benefits, and job stability and security.

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RESPONSIBILITIES
I. Facility Trouble Call Support

Maintain a detailed call log for facility-related issues
Ensure responsive, professional communication with NIWC Pacific staff, NAVFAC personnel, and contractors
Record data into the MAXIMO Computerized Maintenance Management System (CMMS), the NIWC Pacific Jira ticketing platform, and other approved databases
Coordinate with NIWC Pacific Facilities personnel to research and provide historical maintenance information
Support resolution of maintenance issues by updating records in MAXIMO and related platforms
Create, edit, and print trouble tickets and repair work orders using MAXIMO
Dispatch the appropriate responder for incoming trouble call (e.g., tradesmen, maintenance personnel, NAVFAC teams)
Log the closure of resolved facility trouble calls and work orders in the appropriate system

II. Program & Logistics Support

Support Transportation, Recycling, Solid Waste, Generator Program, and related NIWC Pacific operations programs
Enter and update data for Facilities’ fleet vehicles in relevant tracking systems
Coordinate repair appointments for fleet vehicles with the transportation vehicle shop
Track waste bin pickups and replacements, and maintain billing records and documentation

III. Environmental Health & Safety

Organize training and accreditation for Lead and Asbestos sampling
Conduct facility sampling for Lead and Asbestos as directed
Update and maintain the hazardous testing log based on sample results

KNOWLEDGE & SKILLS

Knowledge of facility operations programs such as transportation, solid waste, recycling, or equipment tracking
Knowledge of ticketing and maintenance systems such as MAXIMO, Jira, or similar platforms
Skilled in using Microsoft Office programs (e.g., Outlook, Excel, Word, PowerPoint)
Skilled in documenting and maintaining data in logs, databases, or compliance records
Skilled in tracking and updating work orders, service requests, or program data
Skilled in coordinating logistics and scheduling across multiple teams or programs
Skilled in communicating clearly with internal staff, maintenance personnel, and external stakeholders
Skilled in organizing documentation and supporting regulatory or procedural compliance
Skilled in maintaining attention to detail, accuracy, and consistency in high-volume environments

BACKGROUND

Experience in providing administrative or operational support in a facilities or logistics-related environment preferred
Experience with environmental sampling procedures and hazardous material handling (e.g., lead, asbestos) preferred
Experience using maintenance ticketing or tracking systems (e.g., MAXIMO, Jira, or similar) preferred
Experience coordinating tasks or updates related to fleet vehicles, waste management, or building systems preferred
Experience entering and managing data related to environmental programs, safety compliance, or hazardous materials preferred
Experience working in or supporting a government or secure facility environment preferred

EDUCATION

Bachelor’s degree preferred
Asbestos and Lead testing certified preferred

LOCATION

San Diego, CA 92152

TELEWORK

CLEARANCE

U.S. citizenship is required as it supports the U.S. federal government

CLIENT

U.S. Department of the Navy

TRAVEL

Travel is not required

WORK HOURS

40 hours
8 hours a day
5 days a week

EMPLOYMENT CLASSIFICATION

Employment Classification Eligibility — Nonexempt

RELOCATION

Not eligible for relocation benefits

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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

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Administrative Support Assistant

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