Legal Administrative Assistant

Atlanta, GA

Full Time

Department of Justice (DOJ)

Mid Level

ROLE
We are seeking a Legal Administrative Assistant to support the U.S. Attorney’s Office, Northern District of Georgia (USAO NDGA) in Atlanta, Georgia. In this role, you will assist Assistant United States Attorneys (AUSAs) in the Civil Division by providing legal, litigation, and administrative support for active cases and daily office operations.

This is a full-time opportunity in which we'll provide competitive pay, comprehensive benefits, and job stability and security.

Apply today!

RESPONSIBILITIES
I. Civil Litigation Support

Support Assistant United States Attorneys (AUSAs) with day-to-day civil litigation and legal administrative work
Prepare and file pleadings and other legal documents with the court
Notify agency counsel of new matters and filed documents
Review incoming material to determine document assembly and preparation needs
Process and format complaints, motions, orders, answers, pleadings, subpoenas, and other legal documents
Draft recurring civil litigation documents using proper legal format and established procedures
Compose routine legal correspondence and transmittal letters using appropriate legal terminology
Verify legal citations and statutory references using print and online legal resources
Develop tables of contents and indices for briefs in the required format

II. Trial & Courtroom Support

Compile trial notebooks, jury instructions, witness lists, and exhibit lists for attorney use
Prepare documents, visuals, and other materials for trial and courtroom presentation
Produce written materials using office software, including tables, charts, and graphs for legal docs and courtroom use
Provide technical litigation support by enlarging charts and photographs, duplicating media, and marking exhibits
Use automated litigation support software applications such as eScanIt and Everlaw
Coordinate with the Victim-Witness Specialist on matters involving victims’ rights and related services

III. Case & Records Management

Save filed pleadings, correspondence, and related materials to electronic and physical case files
Maintain legal files, records, exhibits, affidavits, and other case materials
Assemble and prepare files and records for transfer or disposition under established procedures
Open, update, and close cases in the automated case tracking system
Enter and maintain information in databases and review records for continued necessity

IV. Scheduling & Deadline Management

Schedule depositions, conference rooms, and court reporters and coordinate related logistics
Maintain calendars for assigned cases, including filing dates, hearings, trials, interviews, and conferences
Provide attorneys with reminders of deadlines, appointments, and court appearances
Develop and maintain a suspense system for active cases and alert attorneys to upcoming deadlines

V. Administrative Support

Receive visitors and callers and provide information on office procedures and case-related matters as appropriate
Determine which matters should be referred to the attorney and identify urgency when needed
Review bills and invoices and submit them to the budget office for payment
Track litigation obligations, expert contracts, invoices, and related budget items
Send call letters and requests for litigation reports to agencies and Main Justice
Train other legal support personnel as needed

VI. Travel Coordination

Arrange travel, prepare itineraries, and secure transportation and hotel reservations
Complete travel authorizations, travel vouchers, and reimbursement documentation

REQUIRED KNOWLEDGE, SKILLS, & ABILITIES

Proficiency in Automated Litigation Support (ALS) software
Proficiency in Microsoft Office applications
Ability to make responsible decisions on short notice and adapt to unexpected developments
Ability to manage deadlines, calendars, and multiple active matters
Ability to handle confidential and sensitive information appropriately
Physically located within the general geographic commuting radius of the USAO NDGA office
Valid driver’s license

REQUIRED EXPERIENCE

Demonstrated experience performing similar legal administrative, litigation support, and civil case support duties

EDUCATION

High school diploma or equivalent required
A four-year undergraduate degree preferred
Additional legal training, paralegal education, or related coursework preferred

LOCATION

Atlanta, GA 30303
Work may also be required at branch offices in Rome, GA 30161, Gainesville, GA 30501, and Newnan, GA 30263

TELEWORK

Routine telework is not authorized
Situational telework may be authorized

CLEARANCE

U.S. citizenship is required as it supports the U.S. federal government
Must be able to successfully complete the required federal background investigation

CLIENT

U.S. Department of Justice (DOJ)

TRAVEL

Travel may be required within the district or occasionally outside the district as needed

WORK HOURS

Full-time, 40 hours per week
Office hours are 8:30 AM–5:00 PM

EMPLOYMENT CLASSIFICATION

Employment Classification Eligibility — Nonexempt

RELOCATION

Not eligible for relocation benefits

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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

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Legal Administrative Assistant

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